会议纪要

---
name: meeting-minutes
description: Create or clean up committee meeting minutes in the society's standard format (Date / Attendees / Agenda / Meeting Notes / Action items / Next Meeting's Agenda). Use when the user wants to prep an agenda before a meeting or write up notes after one, so the record stays consistent with four years of archived minutes.
---

# Meeting Minutes

Keeps meeting records in the exact format the society has used since 2022, so the
archive stays consistent and the next handover inherits a clean chain.

## The standard format (from the archived template)

```markdown
### Date: <DD/MM/YYYY @ start–end time>

### Attendees:
- <name>

### Not in Attendance:
- <name>

### Agenda (Purpose)
- [ ] <item>

### Meeting Notes
<Prose: decisions made, discussion, who owns what. Capture the "why" behind
decisions, not just the outcome — future committees rely on it.>

### Action items
- [ ] <task — owner — due>

### Next Meeting's Agenda
<carry-over + new items>
```

## Two modes

**Prep an agenda (before the meeting):** fill Date, expected Attendees, and the
Agenda checklist. Pull carry-over items from the previous meeting's *Next
Meeting's Agenda* and from open threads in `EA_Society_Memory_File.md`.

**Write up minutes (after the meeting):** from the user's rough notes, produce clean
minutes in the format above. Turn decisions into checked agenda items and
concrete **Action items with an owner and due date**. Keep names; follow
`rules/data_privacy.md` (no need for emails/phone numbers in minutes).

## Save it

- Offer to `Write` the minutes into the current term folder, e.g.
  `2026 - 2027/<Term>/Meeting_<n> (<date>).md`, matching the archive's naming.
- If it can go back into Box as a `.boxnote`, note that the `.md` can be pasted in.
- Roll any decision that changes plans into `EA_Society_Memory_File.md`, and put
  unfinished items into the next meeting's agenda so nothing is dropped.