活动提案

---
name: event-proposal
description: Draft an event proposal in the society's official template format. Use when the user wants to propose a workshop, competition, trip, or social — turns an idea into a complete, approval-ready proposal (overview, description, budget with fallback, promotion, approvals, certificates). Matches the archived Event Proposal Template.
---

# Event Proposal

Produces a proposal in the society's real template shape (from
`2023 - 2024/Event Proposal Template.docx`), fleshed out with content grounded in
past events and the planning rules.

## Before drafting

- Read `rules/event_planning.md` and `rules/governance.md`.
- Check precedent for similar events in `_converted/*.md` /
  `_converted/ARCHIVE_INDEX.md` (venues, budgets, leads, certificates, pitfalls).
  Consider spawning the `event-planner` agent for a full end-to-end design.

## Template to fill

```markdown
# Event Overview

## Details
| Field            | Value |
|------------------|-------|
| Title of Event   |       |
| Managed by       | Engineers Australia Student Society, UOWD |
| Location         |       |
| Date             |       |  (target term + week, then concrete date)
| Time             |       |
| Target Audience  |       |

## Description
<What it is, the student value, and why now. Tie to a discipline or mark it
cross-group. 1 short paragraph + a few bullets.>

## Budget
<Itemized table. Include a LOW/ZERO-COST FALLBACK line. Prefer certificates /
vouchers / sponsor prizes over cash — SEDO budgets get trimmed. Add a one-line
written justification for any spend.>

## Promotion Channels (How we plan to spread the word)
<Poster + Instagram/@engaustralia_ae reel plan, with timing ahead of the date.
Name the Marketing/Media owner.>

## Additional Information (If applicable)
- Lead group + named logistics owner:
- External contacts (professor / company / judges):
- EA Certificates issued? (who prints — historically SRC):
- Faculty approval (Dr. Obada): REQUIRED before running

## Open items & approvals needed
<Every unconfirmed dependency — venue, budget, professor, judges — marked OPEN.>
```

## Output

- Return the filled proposal in Markdown. Offer to `Write` it into the correct
  `YYYY - YYYY/<Term>/` folder (and note it can be pasted into a Box Note / the
  .docx template for submission).
- Leave nothing as a silent blank: supply the value or list it under "Open items."
- Remind the organiser the proposal is a **draft pending their go + faculty approval** before
  anything is booked, promoted, or spent.